Stop Managing. Start Scaling.

1. Why Most Businesses Stall

If you run a small business, you’ve probably felt it:

• Too many hats.

• Too many “quick” fixes.

• Too many days where you’re working in the business instead of on it.

The trap is subtle — you think you’re making progress because you’re busy.

But without systems, you’re actually reinforcing the chaos.

And chaos doesn’t scale.

2. The “Get Out of the Weeds” Framework

This is the exact approach I use with clients to break them free from their own bottlenecks:

1. Inventory Your Touch Points

   • Make a list of every task, approval, and decision you personally handle in a week.

   • Highlight the ones that repeat.

2. Rank by Cost to You

   • Not money — time and focus.

   • Ask: If I never had to touch this again, how much more could I get done?

3. Systemize in Layers

   • Layer 1: Document the exact steps (your current best way).

   • Layer 2: Decide if it’s people-driven (delegate) or process-driven (automate).

   • Layer 3: Audit monthly — a system isn’t “set and forget,” it’s “set and evolve.”

3. A Personal Lesson in Letting Go

When I ran my first business, I was convinced that only I could handle certain client deliverables.

Then a week-long trip forced my hand — I documented the steps, handed them off, and came back to find the work not only done, but done better.

That’s when I learned:

4. This Week’s Challenge

Pick one task you own that someone else (or something else) could handle with the right instructions.

By Friday:

• Write the process.

• Remove yourself from the execution.

• Use the saved time for a growth-driving activity you’ve been “too busy” to do.

Final Word

If you’re the only one holding the map, the business stops when you do.

Your real job as a founder isn’t to hold every piece — it’s to build the machine that runs without you.

Until next week — keep turning it up.